Cristin registration

Cristin is operated and developed by Unit - the Norwegian Directorate for ICT and Joint Services in Higher Education and Research. Cristin will be included in the Norwegian Science Archive (NSA), which is scheduled for implementation for the summer 2024.  

Kristiania University College employees must reference Kristiania University College in all scientific publications and other results linked to R&D/AD. This also applies to projects implemented as part of part-time positions that may be linked to other institutions. In such a case, both institutions must be referenced.  

Contact person 

Cristin superuser at Kristiania University College: Nina Marie Høyning Jørgensen og Vida Saure.

Cristin login 

Logging in to Cristin 

Use your FEIDE username and password. 

If you are not registered in Cristin, please contact your superuser. Please note that FEIDE logins from previous employers must not be used. 

Tutorials from Cristin 

• Tutorials
• Registration categories

Highlight your research 

Many people will actively search for information relating to your research activities via your Cristin profile: 

• Researchers looking for new partners 
• Committees evaluating your applications for research funding 
• Journalists looking for specialists in specific fields  

It is therefore important that you maintain an extensive and up-to-date researcher profile in Cristin - it will serve you well. 

Develop a strong researcher profile 

Upload a professional photo

• Go to Min forskerprofil > Rediger profil > Generelt > Rediger bilde > Last opp bildefil.

Contact details 

• Go to Min forskerprofil > Rediger profil > Generelt > Rediger generelt > Fyll inn telefon, epost, hjemmeside med mer. 

Create a list of your principal publications 

• Go to Min forskerprofil > Rediger profil > Vitenskapelige arbeider tilknyttet person > Legg til vitenskapelig arbeid > Search for the publications you consider to be your most important works. Search using a title or Cristin article number (you must make a note of this in advance) > Legg til. 
• The publications will be shown under a link called Principal publications on your profile page. 

Curriculum Vitae 

• You must complete the fields in your Cristin researcher profile and this will be shown as a link to a Cristin CV on your profile page. It is unfortunately not possible to upload a CV file to your profile page.  
• Go to Min forskerprofil > Rediger profil > Curriculum vitae > Legg til utdannelse > Legg til arbeidserfaring > Legg til verv > Legg til veiledning. 

Scientific disciplines, subjects, regions and countries. 

• Enter keywords that describe your expertise. This will ensure that your profile page is more informative and that you will appear in search results. You should primarily use the keywords in the Kristiania University College expert listwhen adding keywords. 
• If you need to reference your expertise using keywords that are not included in our expert list and/or Cristin, new keywords can be added to Cristin. Please notify Forskadm@kristiania.no so that we can also add any new keywords to our expert list. 
• Go to Min forskerprofil > Rediger profil > Vitenskapsdisiplin, emneord, land, region tilknyttet person > Legg til vitenskapsdisiplin > Legg til emneord > Legg til land > Legg til region. 

Doctorates 

• A doctoral thesis must be registered as a result in Cristin, but this will not make it visible on your profile page. You can highlight the thesis by referencing it on your profile page. 
• Go to Min forskerprofil > Rediger profil > Generelt > Rediger generelt > Bakgrunn >  Enter a description of your doctorate in Norwegian and English. 

Peer review 

• You can register peer review appointments using your Cristin CV. 
• Go to Min forskerprofil > Rediger profil > Curriculum vitae > Legg til verv > Fagfelle >  Enter your peer review assignments. 

Supervision assignments 

• You can register supervisor assignments using your Cristin CV. 
• Go to  Min forskerprofil > Rediger profil > Curriculum vitae > Legg til veiledning > Enter your supervision assignments.

Awards 

• If you have received awards, these will be highlighted on your profile page if you register them under the Annual reporting item in the menu on the left in Cristin. 
• Go to Årsrapportering > Priser > Ny pris > Enter your awards.

Research visits 

• If you have visited a partner institution as a guest researcher, this can be highlighted on your profile page by registering it under the Annual reporting item in the menu on the left in Cristin. 
• Go to Årsrapportering > Forskningsopphold > Nytt forskningsopphold >  Enter your research visits. 

Register your scientific publications 

Scientific publications must be registered in Cristin as soon as they have been published and no later than 1 February of the year after the publication was issued. 

Scientific publications refers to the publication forms scientific monographs, scientific chapters and scientific articles in periodicals/series. 

The Norwegian Ministry of Education and Research’s allocation of public funds to higher education institutions is partly based on the results included in annual reporting. It is therefore important that all employees register their scientific publications in Cristin. 

Registering other R&D/AD results 

Other R&D/AD results must also be registered in Cristin as soon as they have been published or otherwise made public. 

Publications that must and may be self-archived 

Scientific journal articles must be self-archived in Cristin. 

• Scientific journal articles must be self-archived in Cristin as soon as the article has been published and no later than 1 February of the year after the publication was issued. 
• Please refer to the separate Frequently asked questions section below regarding which version to upload. 
• The article is subsequently moved from Cristin to the open institutional archive Brage if/when permitted by the publishing agreement. 
• The Brage archive technology increases the possibility of your research being found by online search engines and therefore also read and applied. 

How to upload a version of your article to Cristin 

• How to upload a version of your article to Cristin  

Chapters and books may also be self-archived in Cristin 

• Chapters and books may also be self-archived in Cristin for inclusion in the open institutional archive Brage, but this is not a requirement. 
• This will predominantly be relevant to books that have been published with open access. 

Frequently asked questions about self-archiving 

Which versions can be self-archived? 

In the event that a publisher permits self-archiving, the permitted version must be checked with the Sherpa/Romeo service on a case-by-case basis. Nevertheless, the following is often the case: 

• Self-archive the publisher’s published version when the article/chapter/book has been published fully openly as gold open access. 
• Self-archive post-print when the article/chapter/book has not been published fully openly. Post-print is the latest author version submitted to the publisher after the publication has undergone peer review but before the publisher has added the layout. Ask for a post-print from a co-author if you do not have a copy yourself. 
• Pre-print must never be self-archived even if permitted by most publishers. Pre-print cannot be used by scientific archives. 

Can the administrative team upload my publication for me? 

• Due to clauses in publishing agreements, only researchers themselves have the permission to self-archive their publications. Remember that if you are one of multiple co-authors, you will need to obtain consent from your co-authors before self-archiving the article. 

Will I be violating the publishing agreement if I self-archive my publication? 

• Self-archiving in Cristin only means that the text is made available in Cristin until further notice. The library will double check if/when the publication can be made available before it is uploaded to the institutional archive, Brage. 

My publication is published fully openly, so why do I need to self-archive it too? 

• Self-archiving is done to ensure that publications are added to Kristiania University College’s digital institutional archive, Brage. Articles that have already been published as open access must therefore also be self-archived. 

Can older journal articles also be self-archived? 

• Journal articles that are older than the current NVI reporting year can also be self-archived in Cristin so that the publication is added to the institutional archive, Brage. 

Registering your projects in Cristin 

• Both internally and externally funded projects must be registered in the Cristin project module. 
• The Project Manager is responsible for ensuring that the project is registered in Cristin, but this task can be delegated. Agree who in the project group will be responsible for registering the project, so that no duplicates are created. 
• As the project’s R&D results become available, these should be linked to the project page. Before the results can be searched and linked to the project, they must first be registered in Cristin as normal. 

Particulars relating to REC-approved projects 

• Projects subject to the Norwegian Health Research Act must be registered with the Regional Committees for Medical and Health Research Ethics. The Project Manager for such projects must register their Cristin ID on their personal card in the REC application portal before submitting an application to REC. 
• Find your personal Cristin ID and store it on your personal card in the REC portal
• When/if the project is approved by the REC, the project will be automatically transferred to Cristin (via SPREK). At the same time, the Project Manager will receive an e-mail containing a link to the project. 
• Always continue editing the project created by REC in Cristin, as this is the project REC will monitor. Do not create a duplicate project in Cristin, as this could result in information about project participants, results and more being incorrectly registered in the duplicate and not taken into account. 
• How to edit health projects from REC in Cristin

Cristin pages for research groups 

You can look up the  Kristiania University College research groups in Cristin (as well as research groups from other institutions) using the Research units module in the main menu of Cristin. 

Deleting yourself from the research group 

Start from your own Researcher profile > click on the link to the research group > Edit the research group > click on the red cross to the right of your name. 

Adding new members 

Click Research units in the menu on the left in Cristin > Search > select the Research groups tab > select Kristiania University College under Affiliated unit > Search > click on the pencil to the right of the research group > Edit research group > Add person. 

Deadlines 

• 30 November: Deadline for reporting new level 1 publishing channels to the Channel Register. 
• 1 February: Registration deadline for scientific publications in Cristin for the current reporting year. 

Publication forms and weighting 

Scientific monographs 

• Level 1 = 5 points 
• Level 2 = 8 points 

Scientific chapter in anthology 

• Level 1 = 0.7 points 
• Level 2 = 1 point 

Scientific article in journal or anthology series (assigned an ISSN) 

• Level 1 = 1 point 
• Level 2 = 3 points 

Integrated publishing channels 

In order for a scientific publication to be included in NVI reporting, the publication must be issued by an “integrated” publishing channel. 

An “integrated” publishing channel is a journal, publisher or series that has been approved by the Channel Register at level 1 or 2. 

Approved publishing channels have independent peer review procedures in place. 

Please be aware of questioned publishing channels listed in “Level X”.

Four criteria for scientific publications 

Publications that are included in NVI reporting must meet four criteria for scientific publications as drawn up in the UHR report Research Weighting and reproduced in the Cristin reporting instructions.  

All four criteria must be met in order for a publication to be considered scientific. 

A scientific publication must: 

1) Present new insights 

Originality is therefore a permanent requirement for research. A scientific publication must add something that is new from a research perspective when viewed in relation to existing scientific publications in the field. 

While an academic text disseminates existing knowledge and is primarily aimed at students, professionals and the general public, a scientific publication will expand or challenge the status of knowledge in the academic field of research. 

What can be considered “new insights” must also be understood in accordance with the ordinary originality requirements applicable to each field. 

2) Be in a form that ensures that the results are verifiable and usable in new research 

The content of a scientific publication must be presented in such a way that other researchers can assess and further develop the results/conclusions of the publication. 

Publications that disseminate findings from empirical research explain how the results have been arrived at using a separate method section. 

In publications that primarily discuss the research of others, the verifiability must be maintained through clear endorsement, clear argumentations and use of sources, so that the basis for the publication’s presentations and conclusions is clear. 

3) Be published in a publishing channel with independent peer review procedures in place 

The publication must be issued by a publishing channel (publisher/journal/series) approved by the Channel Register at level 1 or 2. 

Approved publishing channels have independent peer review procedures in place. 

4) Be made available in a language and distribution that makes the publication available to the majority of researchers that may be interested in the publication 

Additional comments: 

• Particulars relating to books: Anthologies and monographs that do not meet the requirements concerning new insights and verifiability are considered textbooks in the Cristin system and NVI reporting. Cristin has published a web page that explains and provides examples of what distinguishes textbooks from scientific anthologies and monographs. See supplementary comments relating to the Cristin reporting instructions. 
• Particulars relating to journal articles: As well as being published by a journal approved by the Channel Register, each publication must also be published in the scientific part of the journal. 

Responsibilities and workflows in the approval process 

According to Item 9 of the Cristin reporting instructions, institutions that participate in NVI reporting have an independent responsibility for correct reporting. Quality assurance must be carried out by the institution’s superusers in Cristin, who will follow the Cristin reporting instructions.  

The workflow in the event that a superuser is unsure whether a publication can be approved is as follows: 

1. The superuser must contact the author and ask them to explain how the publication meets the four criteria for scientific publication stated in the UHR report Research Weighting 
2. If this does not alleviate all doubts, the scientific significance of the article must be assessed by the Director of Research in dialogue with the Pro-Dean of R&D and, if applicable, the Pro-Rector of R&D/AD.
3. If a broader statement is desired, the publication must be submitted for specialist review before 15 February. 

The Cristin dispute committee

• A co-publication with co-authors from other Norwegian institutions must be approved as a scientific publication by all of the other Norwegian institutions that participate in NVI reporting in order to be included in the final NVI report. 
• If the institutions disagree about whether or not a publication is scientific, the matter must be considered by the Cristin Dispute Committee.
  
  

Calculation of NVI points 

• A dedicated calculation formula is used to calculate the NVI points for scientific publications, known as the Norwegian “tellekant system”. The purpose of the indicator is to enable the measuring of research activity at an institutional level as the basis for the allocation of result-based grants above the central government budget. The Norwegian tellekant system has not been developed to assess research production at an individual level. Such a use would result in undesirable distortion.  

About the use of the publishing indicator 

• The publication indicator is unsuitable for measuring or evaluating research quality at an individual level. 
• Universities Norway has issued a formal statement Concerning the use of publishing indicators at local or individual researcher level.